Welcome to the General Assembly
Wednesday, April 14, 2021 at 14.00
NOTICE OF ANNUAL GENERAL MEETING
The Board of Directors of Monsenso A /S, CVR no. 35 51 73 91, hereby invites to the annual general meeting of the company to be held Wednesday, April 14, 2021 at 14.00 at the company’s address Ny Carlsberg Vej 80, DK- 1799 Copenhagen V and with possibility of virtual participation.
In the light of the COVID-19 situation, for the sake of everyone’s safety and in order to minimize the spread of the virus as much as possible, all shareholders are urged not to physically attend the general meeting. Shareholders will have the opportunity to attend the general meeting via live streaming. The general meeting will be held in Danish, and no meals will be served.
Shareholders who wish to vote on the agenda items of the general meeting are encouraged to vote by mail or to submit a proxy to the board of directors before the general meeting.
As a shareholder, it will be possible to participate in the debate at the general meeting, and even if the general meeting is followed via live streaming, there will be an opportunity to ask questions. The shareholders’ questions and comments, which are submitted during the general meeting via a message function in the live streaming platform, will be answered and commented on by the management of Monsenso A / S during the general meeting. It will not be possible to vote on the agenda items of the general meeting via the live streaming platform.
A link to participate via the livestreaming platform will be sent on the day of the general meeting to shareholders who have registered for the general meeting via the shareholder portal. If you have technical problems before or during the general meeting, please contact Monsenso immediately at email@example.com.
Should a shareholder, contrary to expectations, wish to participate physically, a face mask must be worn to gain access to and participate in the general meeting. In addition, participants must follow the health authorities’ current recommendations as well as any instructions from the general meeting’s chairman, including respecting any distance requirements. Illness, quarantine or travel history may result in denied access.
Prior to the general assembly, shareholders may ask questions in writing to the company’s management about the agenda item or about the company’s matters in general. Questions should be sent by email to firstname.lastname@example.org.
Call for proposals, including agenda and complete proposals
Information on the total number of shares and votes on the date of the convening notice
Monsenso A/S ‘share capital nominally amounts to DKK 1,330,228.50, and each share with a nominal value of DKK 0.10 gives one vote at the company’s general meetings.
Documents to be presented at the general meeting (the annual report for 2020)
Registration date, right to attend and vote
A shareholder’s right to participate in and vote at the annual general meeting is determined in relation to the number of shares for which the shareholder is listed or has notiﬁed for entry in the register of shareholders on the registration date, cf. clause 9.1 in the company’s articles of association. The registration date in relation to the Annual General Meeting is Wednesday, April 7, 2021.
In order to be able to physically attend the general meeting, a shareholder must have requested an access card in time, which must be presented at the entrance. Corresponding requirements apply to attorneys and any accompanying adviser, who must also be able to present proper identiﬁcation.
Access cards (including for attorneys and escorts) can be ordered until Friday, April 9, 2021, at. 23.59 electronically via the shareholder portal – go to the section “Registration on the shareholder portal” and click on the button “Link to the portal.” Log in with NemID, after which you will be under the tab General Assembly can request an access card.
Access cards must be printed and brought to the general meeting, where ballot papers will be handed out at the entrance in connection with registration of participation.
As mentioned in the introduction, shareholders are encouraged not to participate physically in the general meeting due to COVID-19.
Shareholders have the opportunity to authorise Monsenso’s Board of Directors to vote on behalf of the shareholder. Shareholders may alternatively be represented at the general meeting by a proxy. Proxies can be submitted in one of the following ways:
- Electronically via the shareholder portal – go to the section “Registration on the shareholder portal” and click on the button “Link to the portal”. Log in with NemID, after which you can request a proxy under the tab “General Meeting”.
- In writing using the proxy / letter voting form. The form to be ﬁlled in, dated, signed and then sent by e-mail to email@example.com.
Proxies must be sent, so that they are received by Monsenso, no later than Friday, April 9, 2021, at 23.59.
Proxies can – in contrast to postal votes – be revoked. Revocation of a proxy can take place at any time. Proxies must be able to present an access card and proper identiﬁcation at the entrance as a condition for gaining physical access to and being able to vote at the general meeting
A Shareholders also have the opportunity to cast votes per. letter. Postal votes can be cast in one of the following ways:
- Electronically via the shareholder portal – go to the section “Registration on the shareholder portal” and click on the “Link to the portal” button. Log in with NemID, after which you can vote by mail on the General Assembly tab.
- In writing using the proxy / letter voting form. The form to be ﬁlled in, dated and signed and then sent by e-mail to firstname.lastname@example.org.
Postal votes must be received by Monsenso no later than Tuesday, April 13, 2021, at 14.00.